Market Review

• Preliminary Requirements Report
• Final Scope
• Functional Decomposition
• Data Model
• Business Processes

1. Review the documentation.
2. Determine what is relevant for the type of document (RFP, RFQ, RFT).
3. Prepare the draft document.
4. Review the document.
5. Carry out rework.
6. Approve for circulation to vendors.

• RFP, RFQ, RFT document

The level of detail will be determined by the type of document to be issues.

• An RFP will have a number of 'fuzzy' areas where the vendor will be invited to propose a way of addressing that area
• An RFQ will be much tighter specification however still leave the door open for negotiation around a number of points. A fixed price may not be sought but perhaps a price range or indicative price requested.
• An RFT will be the most detailed. It will be used to draw up a contract and probably an SLA (Service Level Agreement). You will ask for a fixed price against a fixed set of requirements.

The information provided in all the documents will be similar but the level of detail will be different.